We’re thrilled to share that Workday will officially launch in October, bringing a simpler, smarter way to manage your work life at Shields Health.

What is Workday?

Workday is a state of the art, cloud-based platform that combines HR, payroll, time tracking, scheduling, and other employee services into one easy-to-use system. It will replace older, standalone tools like ADP, MyShieldsTime, WhenToWork, and Concur, streamlining everything into a single solution.

How Workday Will Make Your Workday Easier

✅ Simplified Access

• Find everything you need in one place—pay, schedules, personal info, and time-off requests.
• Accessible anytime, anywhere on your computer or mobile device.

🕒 Faster, Easier Tasks

• Submit time, expenses, and leave requests in just a few clicks.
• No more paper forms, automated workflows speed things up.

🔍 Transparency & Control

• View pay stubs, benefits, and time-off balances in real time.
• Update personal information and more—like your address or emergency contacts, without going through HR.

📈 Career Growth Tools

• Explore internal job postings, set goals, and track performance reviews.

🔐 Secure & Reliable

• Your data is protected with enterprise-grade security.
• Regular updates ensure you always have the latest features and improvements.

Why This Matters

Workday empowers you to take charge of your work life with less hassle and more confidence. It also helps our teams run more efficiently so we can focus more on people, patients, and performance, not paperwork.

More details and training resources will be shared as we get closer to launch. Stay tuned!

Hello Team,

Our Workday go-live is right around the corner on September 28, and we’re excited to bring you a system that will make daily tasks simpler, more efficient, and better connected.

To ensure a smooth transition, it’s critical that all employees both complete the training required for their role and download the Workday mobile app. These trainings are mandatory and required in order to perform essential tasks in Workday—such as clocking in, getting paid, accessing your benefits,  and using the Workday mobile app. Important to note, DUO enrollment is required to log into Workday on a mobile device.

How to Get Ready For Launch Day:

• Workday Listen & Learn
  Join us on Wednesday, September 10 at 12:00 p.m. for a session that will provide an overview of Workday, a demo of the solution, and important details about the rollout timeline.
• Complete Mandatory Training
  You will be assigned required training in HealthStream. It should be completed no later than September 29^th.
• Participate in Live Training
  A Zoom training session is scheduled for September 18 at 12:00 p.m. (a calendar invite has already been sent). These sessions are critical to ensure you are prepared for launch and understand how to navigate the system. These sessions will be recorded and posted on the InfoHub. We strongly encourage you to watch the recording no later than September 23^rd if you are unable to join live.
• Enroll in DUO & Download the Workday Mobile App
  One of the first steps you’ll need to take is downloading the Workday mobile app to your phone. Please note that DUO Multi-Factor Authentication is required in order to use the app.
• Explore Training Resources
  Coming soon! Step-by-step job aids and eLearning videos will be available on the InfoHub under the Shields U tab. These on-demand resources will provide quick, easy access to guidance on the Workday tasks you’ll use most often.
• Ask Questions & Share Feedback
  If you have any questions or need support, please reach out to humanresources@shields.com and we’ll get you the information you need.

Thank you for making training a priority, and for your commitment as we transition to Workday together.

Dear Team,

The final countdown is on—we’re just days away from launching Workday, and the excitement is out of this world!  To kick things off, we have a special video for you to watch—CLICK HERE.

We want every employee to feel fully prepared for launch day.

It is important you complete the following by September 27^th.

• Complete the mandatory Workday trainings that have been assigned to your role in

Once Workday is live on September 28, you’ll be asked to complete important Day 1 tasks, including:

• Download the Workday app from your app store on your mobile device – Organization ID: shields
• Add your Emergency Contact
• Verify your Personal & Contact Information
• Add a Professional Headshot Photo
• Review your Payment & Benefits Elections
• Verify your Manager

To help you get ready, training materials and job aids are available here: Workday Resources.

Please take time to review these guides and videos before launch.

How will you log in on Day 1?
Starting September 28, you’ll be able to access Workday right from Duo Central, conveniently located on your desktop or under the Quick Links section on the InfoHub. There will also be a dedicated Workday Quick Links button for easy access!

If you have any questions along the way, reach out to workday@shields.com for support.

Thank you for your support as we take this exciting step forward together!